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What is a change management process and how do you use it?
A change control process is a way for project managers to submit requests to stakeholders for review, which are then approved or denied. It’s an important process to help handle giant projects with a number of moving parts.
When it comes to managing multiple projects, things can get complicated. From coordinating work timelines to tracking aims and outcomes, the final thing you want to deal with is a serious project change. But with a change control process in place, submitting project change requests is a breeze.
The change management process is essential for big initiatives the place many teammates work cross-departmentally. Let’s dive into the process and tangible examples to help you implement a change control procedure of your own.
What does change control process mean?
Change control is a process used to manage change requests for projects and big initiatives. It’s part of a change management plan, which defines the roles for managing change within a staff or company. While there are a lot of parts to a change process, the simplest way to think about it is that it entails creating a change log where you’ll track project change requests.
In most cases, any stakeholder will be able to request a change. A request could possibly be as small as a slight edit to the project schedule or as giant as a new deliverable. It’s essential to keep in mind that not all requests will be approved, as it’s up to key stakeholders to approve or deny change requests.
For the reason that change management process has many moving parts and differs from firm to firm, it’s helpful to implement instruments that can help the lifecycle process flow smoothly. Instruments similar to workflow administration software might help you handle work and communication in one place.
Change management vs. change administration
Confused by the difference between change management and change administration? We do not blame you. There are various differences between change control and a change management plan. Change control is just one of many many items of a change management strategy.
Change control: A change management process is essential for any organization to have, and can help the flow of knowledge when it involves project changes. A successful process should define success metrics, set up your workflow, enable groups to speak, and set your team up for future success.
Change administration: A change administration plan consists of coordinating finances, schedule, communication, and resources. So while a change control process consists of a formal document that outlines a request for change and the impact of the change, change administration is the overarching plan.
As you'll be able to see, a change management process is just one small part of a bigger change administration plan. So while related, the two terms are different.
What are the benefits of a change management process?
Implementing a change management process will help organize your group with the help of group software and effectivity round project deliverables and due dates. It’s additionally crucial when considering the results of change that isn’t managed effectively.
A change management process may also help you execute a resource management plan or other work management goals. Listed below are some additional benefits of implementing a change management process.
A change control process will remove confusion round project deliverables and allow the main focus to be on executing rather than accumulating information. This results in increased productivity and efficiency, especially with the assistance of productivity software.
Without a process in place, productivity can endure due to time spent on work about work. With limited bandwidth available for an important work, over one-quarter (26%) of deadlines are missed every week.
Properly documenting change might help alleviate communication issues. When goals and goals are clearly defined, team communication can flourish. Keep in mind, a change management process won’t fix all communication issues. It may be helpful to also incorporate work administration software to keep communication about projects in a single place.
A change control process can then also be shared with executive stakeholders so as to easily provide context for change requests.
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